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OffKai Expo The VTuber Convention

April 16 – 18, 2027 at San Jose McEnery Convention Center, San Jose, California

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Exhibitor Hall Information

Thank you for being interested in our Exhibitor Hall at OffKai Expo 2027! Whether you are a company, group, or agency, you can showcase your brand with a booth space in the Exhibitor Hall. Whether that involves hosting meet-and-greets with talents, signings, merchandise sales, or activations, Exhibitor Hall is the ideal location.

Available booth sizes for OffKai Expo 2027:

  • 10′ x 10′ – $1,250 (4 Exhibitor Badges)
  • 10′ x 20′ – $2,500 (8 Exhibitor Badges)
  • 10′ x 30′ – $3,750 (12 Exhibitor Badges)
  • 10′ x 40′ – $5,000 (15 Exhibitor Badges)
  • 20′ x 20′ – $4,500 (15 Exhibitor Badges)
  • 20′ x 30′ – $6,500 (18 Exhibitor Badges)
  • 20’ x 40’ -$8,500 (24 Exhibitor Badges)
  • 30′ x 30′ – $10,250 (25 Exhibitor Badges)
  • 30′ x 40′ – $13,250 (30 Exhibitor Badges)

Each booth includes:

  • One 5A/120V outlet is included for booths 10’ x 40’ and smaller
    • Booths 20’ x 20’ or larger must order power from Edlen directly.
  • Access to meet-and-greet-capable Exhibitor Wi-Fi is also included.
    • If maximum reliability is desired, wired hardline Ethernet is available for order at an additional cost from Smartwave, the exclusive Internet provider of the SJCC.
    • Please read Exhibitor Rules, Section 14 – Use of Personal WiFi Hotspot/Router
  • There are no additional fees for material handling from Privately-Owned Vehicles (POVs).

Booths sized 20′ x 20′ and above will need to order any electrical needs directly through our electrical provider – Edlen. ​ The Exhibitor Hall is NOT for fan artists/doujin artists. Please use the Artist Alley application if you are a fan artist (i.e. “artist alley artist”).

Groups of individuals without a formal business entity may also apply.

If you have any questions, please reach out to Exhibitor staff by email at exhibit@offkaiexpo.com.

Apply now

Exhibitor Rules

  1. No Sharing. Each Exhibit Space shall only be occupied by the approved Exhibitor(s) assigned to each Space. Unless explicitly authorized in writing by OffKai, each Space shall only be occupied by the staff members explicitly associated with the assigned Exhibitor(s). Each Space shall only be used for the promotion and sale of goods and/or services on behalf of its assigned Exhibitor(s).
  2. Eligibility. All staff members of Exhibitor registering for OffKai Expo must be at least eighteen (18) years of age at the time of the Event.
  3. Seller’s Permits. In order to perform sales of merchandise or services at OffKai Expo, Exhibitors are required to have a valid and current California State seller’s permit that covers the date of the Event (“Seller’s Permit”). Exhibitors are required to provide a valid California State Seller’s Permit for verification by OffKai prior to selling merchandise, commissions, and/or other services at OffKai Expo.
  4. Compliance Requirements. Exhibitors shall observe and adhere to all applicable local, state and federal law.
  5. Meet and Greet Experiences. At booths smaller than 10’ x 20’, only talents associated with the Exhibitor are allowed to provide Meet and Greet experiences in the Exhibitor Hall. Meet and Greet experiences are defined as activities taking place at Exhibitor’s booth availing attendees of the opportunity to speak and/or interact with an individual or group of individuals in-person or through an electronic device.
    1. If the number of participants involved with a specific booth exceeds the safety limits implemented by OffKai or the venue, or applicable local or state laws, OffKai reserves the right to immediately terminate the Meet and Greet Experience at their discretion.
    2. Associated in this subsection is defined as a preexisting management, representation, or collaborative agreement between a talent and the exhibitor, not solely for the sale of goods. Any clarification of the scope of this definition shall be determined by OffKai staff at their discretion.
    3. If an Exhibitor is engaging in audio or visual recording of any attendee, the Exhibitor is responsible for obtaining the explicit consent of every party recorded in the audio or visual recording.
  6.  Mature/Adult Materials:
    1. Points b) to d) do not apply in the 18+ only Yabai Market area where access to the space is restricted to persons aged 18 or older by OffKai Expo staff.
    2. Any material containing extremely violent and/or sexually explicit nature depictions must not be accessible to minors, including literature. But you are allowed to sell NSFW art as long as it follows all applicable state and federal law. For example it would be okay to have a NSFW art folder that you only let people access whose IDs you checked.
    3. Exhibitors are required to monitor their adult/mature materials to ensure minors are not viewing them.
    4. Mature/Adult materials shall be defined at OffKai’s discretion. OffKai will alert you if they feel your displays are insufficient with regard to these rules and suggest how you can resolve the concern. Failure to comply with the requests may result in the Vendor being asked to leave.
  7. Stickers. Stickers, which are merchandise with adhesive properties, including but not limited to sticker sheets, character stickers, peeker-style vinyl decals and the like, are permitted to be sold. However, stickers are not allowed to be distributed free of charge.
  8. Artificial Intelligence (AI) Generated Art. Exhibitor shall not sell AI-generated art nor products featuring artwork generated from AI technology. Exhibitors determined to be selling products with AI-generated images may be asked to have said products removed from the Exhibitor Hall. Failure to comply may result in the removal of Exhibitor from the Exhibitor Hall and/or OffKai Expo with no refund.
      1. Determination of whether a product is AI-generated art or features AI-generated artwork shall be at the sole discretion of OffKai.
  9. Unlicensed Merchandise/Fan Art: Unlicensed merchandise is defined as any merchandise, including but not limited to art, stories, merchandise, software, and audio/video recordings, that include the likeness of a character, symbol, or other copyrighted property, and are not official goods. Exhibitors are generally prohibited from selling unlicensed merchandise without explicit permission of the Intellectual Property holder at booths in the Exhibitor Hall.
      1. OffKai Expo-branded items shall not be sold by exhibitors without explicit permission from OffKai.
  10. Prohibited Items:
      1. Weapons are not allowed to be sold at OffKai Expo.
      2. Firearms, whether real, demilitarized, or replica, are not permitted for sale at OffKai Expo.
  11. Professionalism and Behavior.
    1. Exhibitors shall follow the OffKai Expo Code of Conduct required of all OffKai Expo attendees.
      1. Violation of the OffKai Expo Code of Conduct may result in removal of the Exhibitor from OffKai Expo, at OffKai’s sole discretion.
    2. Exhibitors shall be considerate of their neighbors and operate in a way that does not interfere with the operation of other exhibitors or attendees. Loud music or overly distracting displays are not permitted.
      1. Interference or overly distracting displays may include excessive/flashing lights or excessively loud music/sound from loudspeakers or other display/audio devices.
      2. A determination of whether an activity or action is considered interference or overly distracting shall be made by OffKai staff at their sole discretion.
    3. Only individuals displaying valid Exhibitor badges are permitted to work at an Exhibitor’s booth, unless prior approval has been received from OffKai. Exhibitor badges must be worn at all times when at their booths.
    4. Only individuals displaying valid Exhibitor badges are permitted early and late access to the exhibit areas for setup and tear-down, unless prior approval has been received from OffKai.
    5. Exhibitor’s exhibits and activities may not result in the obstruction of aisles or shared spaces in the Exhibit Hall. Merchandise and displays may not extend past the front edge of contracted space and must not present trip or snag hazards.
    6. Exhibitors shall use provided waste receptacles for any garbage. Exhibitors shall promptly report any spills or any potentially hazardous conditions to OffKai when discovered.
    7. Each Exhibitor is responsible for monitoring the size of the crowd within their assigned Space and in the immediate vicinity of their Space. If the number of persons involved with a specific booth exceeds the safety limits implemented by OffKai or the venue, or applicable local or state laws, OffKai reserves the right to escort persons away from the Space as needed to maintain safety on the premises. The safety limits are to be determined by OffKai at their discretion.
  12. Damages to Property. The Exhibitor is liable for any damage it causes to properties of OffKai, any persons, the Venue, or properties of other exhibitors. It is the sole responsibility of the Exhibitor to obtain, at their own expense, adequate insurance against any/all injury, loss, or damage. The Exhibitor should have proof of insurance on hand, as the venue may require verification during the Event.
  13. Assignment of Exhibitor Deliverables. The Exhibitor must obtain explicit prior written approval from Offkai for the assignment, sale, sublease, transfer, and/or distribution of any deliverables further included in Exhibit A provided by Offkai (“Deliverables”) to third parties not involved in this Agreement. Deliverables shall mean all items provided by Offkai to Exhibitor under this Agreement, which include but are not limited to Exhibit Spaces and Exhibitor Membership Badges provided by OffKai to the Exhibitor for the Event. Any assignment, sublease, or transfer of Deliverables shall render this agreement voidable at the discretion of OffKai.
  14. Use of Personal WiFi Hotspot/Router. OffKai Expo Artist and Exhibitor Hall is a radio frequency controlled space. The use of personal Wi-Fi Hotspot/Router, wireless video transmitters, and other wireless devices that transmit wireless signal (“Wireless Transmitters”) in the Artist and Exhibitor Hall space by Artists, Exhibitors, their affiliates, employees, contractors, or solicited attendees is expressly prohibited. For the avoidance of doubt, “Wireless Transmitters” does not include personal mobile phones, tablets, or similar personal devices operating on a cellular carrier network, provided that the device’s mobile hotspot, personal hotspot, Wi-Fi tethering, and Wi-Fi Direct functions are disabled at all times while in the Artist and Exhibitor Hall space. Exhibitor acknowledges that violation of this prohibition shall be a material breach of this Agreement and render this Agreement voidable at the sole discretion of OffKai. Exhibitor further acknowledge that parties found to be in violation of this prohibition are subject to removal from the Event at the sole discretion of OffKai. Only venue provided Wi-Fi use is allowed. Exceptions to this prohibition shall only be granted on a case by case basis for show critical needs such as but not limited to product demos and exceptions shall be granted at the sole discretion of OffKai. To request exceptions to this prohibition, parties must describe their use case in detail and send an email to it-tech@offkaiexpo.com for consideration. Exhibitor acknowledges that Exhibitor will not use any Wireless Transmitters unless Exhibitor receives explicit written permission from OffKai.
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