Media & Press
Press Badge
Interested in covering #OffKaiGen4 for your outlet?
Complementary Press Badges are available to anyone interested in providing coverage of OffKai Expo, including official publications, professional organizations, and independent media.
Apply for a Press Badge here!
Your application does not guarantee a badge and will be considered on a case-by-case basis. The deadline to apply for a Press Badge is Sunday, June 1st, 2025, 11:59 PM PT. Any application submitted after the deadline will not be considered for a Press badge.
OffKai Expo Media and Press Guidelines
Last Update: April 2, 2025
OffKai Expo has established the following guidelines to ensure a groundwork where all staff, guests, affiliates, and attendees can feel conformable, respected and safe.
These guidelines apply for any individual attending OffKai Expo with intent to record, photograph, and/or stream in a personal, non-personal, or professional capacity.
PHOTOGRAPHY, RECORDING, AND STREAMING
- Follow Signage: Respect all signs regarding photography and recording restrictions.
- Event-Specific Rules: Photography, recording, and streaming are not permitted during panels or events unless stated otherwise.
- Consent and Courtesy: Obtain permission before photographing or recording attendees, guests, or cosplayers.
- Flash photography is not permitted inside the venue for safety reasons.
EQUIPMENT RESTRICTIONS
The San Jose Convention Center prohibits equipment inside the venue under their “Professional Broadcast” policy for all staff and attendees without an accredited broadcast license. This includes, but is not limited to:
- Boom microphones
- “Professional” sound mixers
- Cameras mounted over-the-shoulder
- Tripods
- Large, two-handed gimbals
- Lighting equipment with stands
We ask you to please consider these rules as you attend the OffKai Expo, and limit the equipment you are bringing inside the San Jose Convention Center.
The following list are examples of equipment that may be permitted inside the San Jose Convention Center:
- DSLR cameras
- Small, handheld LED lighting that may be attached to the camera
- Lavalier microphones
- Handheld audio recorders
- Monopods
- Zoom lenses
- small one-handed gimbals
- Other handheld accessories
Unfortunately we cannot make any guarantees that your specific equipment will be allowed in with San Jose Convention Center’s “Professional Broadcast” policy. This is at the discretion of the Convention Center’s union and venue representatives.
If you have any questions about equipment restrictions, please contact press@offkaiexpo.com.
PRESS RULES
The following rules apply to any individuals with a Press Badge. “Press” refers to any individual accepted to report on/record/cover the activities at OffKai Expo in an official capacity, as well as their assistants and helpers.
- Press must apply for a Press badge using the provided application by June 1st, 2025 11:59 PM and be accepted to receive a Press badge to be considered Press.
- Press must agree to the standard Attendee Code of Conduct on top of the other requirements listed in these rules.
- Press must always display their press badge while they are participating in press activities at the convention.
- Press must ask for express permission from Guest/Panelist/Presenter or OffKai Expo Staff to record any certain panel or event they wish to cover. It is best to obtain permission BEFORE the event begins.
- Any photography or recording of any area restricted only to OffKai Expo staff are prohibited at all times.
- Press are otherwise generally allowed to record and photograph any public area of the event accessible by an attendee badge unless restrictions are stated by signage.
We ask Press to request consent from any individual or group being the focus of any photograph, recording or other form of media and inform them about their Press status.
PRIVACY
We want to highlight this section in the Code of Conduct and put emphasis on these points to all attendees.
As a VTuber-centered convention, OffKai Expo believes that the right to privacy is paramount for all attendees, staff, volunteers, and guests. To ensure a safe environment, OffKai Expo may revoke badges and/or remove from the convention any individuals who endanger the privacy of others. Actions that violate this policy include, but are not limited to:
- Attempting to gain access to private details of anyone without their consent.
- Spreading, discussing, questioning, or making threats regarding private details in public spaces.
- Any and all actions that could be considered doxxing or revealing private information.
While gossip and speculation may be tempting, all participants at OffKai—including attendees, staff, volunteers, and guests—are asked to refrain from discussing the private details of any individual in public settings or presentations. This includes, but is not limited to:
- Personally identifiable information and private life details, such as legal names, gender identity, age, addresses, places of work, sexual orientation, relationship or marital status, etc.
- Unconfirmed connections between an individual and their past, such as past professional or personal affiliations.
- Making jokes or implications that suggest connections to private or sensitive information.
Please remain mindful of everyone’s privacy and consider the safety of all individuals at OffKai Expo. The final decision on what constitutes a breach of this policy lies with OffKai Expo staff.
INDEMNIFICATION
By attending OffKai Expo, all attendees, including Press, acknowledge and agree to release, indemnify, and hold harmless OffKai Expo, its organizers, staff, volunteers, affiliates, and venue partners from any liability, claim, or responsibility for any loss, theft, damage, or injury to equipment, personal property, or individuals occurring during, or related to, participation in OffKai Expo. Attendees accept sole responsibility for the safeguarding of their equipment, belongings, and personal safety throughout the duration of the event.
For questions, comments, or clarification to these rules and guidelines, please email press@offkaiexpo.com.